Bids / Proposals
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From time to time, the County of Kalamazoo will request bids and or proposals from vendors. This page has been provided allowing access to such requests, guidelines and specifications..
Note to Bidders: You may receive email from the Purchasing Department should an addendum be added to an RFP you download. It is important that you add kalcountypurchasing@kosterlane.com to your trusted email senders list so that such emails do not get filtered out or sent to your junk folder.
RFP #2026019 eProcurement and Contract Management Solution
Kalamazoo County is seeking qualified Offerors to provide qualified firms to provide a comprehensive e-Procurement and Contract Lifecycle Management (CLM) system. The County desires a secure, cloud-based solution that supports vendor registration and self-service, solicitation development and management, electronic submissions, evaluations, contract administration, reporting, workflow automation, and related procurement and contract management activities. The County's goal is to improve efficiency, transparency, compliance, vendor engagement, and long-term management of procurement and contract records.
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Solicitation Number: |
2026019 |
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Issue Date: |
July 24, 2026 |
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All meeting times are listed in Eastern Standard Time (EST). |
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MANDATORY PRE-PROPOSAL MEETING Attendance at the scheduled pre-proposal meeting is mandatory; Offerors who do not attend will be deemed non-responsive and will not be considered for award. |
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Pre-Proposal Meeting: |
August 20, 2026, at 10:00 a.m. (New) |
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Pre-Proposal Teams Link: |
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Meeting ID: |
Meeting ID: 298 996 327 471 719 |
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Passcode: |
Passcode: au9Yb6kU |
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Questions Due: |
August 27, 2026, at 5:00 p.m. (New) |
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Proposal Due Date: |
September 15, 2026, at 10:00 a.m. |
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Submit Proposal Via: |
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Contract Term: |
Seven (7) Year Contract |
(2026019 RFP e-Procurement.pdf)
(RFP Submission Template_2026019 eProcurement.docx)
(eProcurement Requirements Matrix.xlsx)
(Draft Contract Template.docx)
(Evaluation Tool_2026019 eProcurement.xlsx)
(Protest Form.docx)
(Addendum 1.pdf)
(Addendum 2.pdf)
(Addendum 3.pdf)
(Addendum 4.pdf)
(Addendum 5.pdf)
(Addendum 6.pdf)
Bidding closes Tuesday, September 15, 2026 10:00am